Meeting/Event Notice

Annual Member Meeting

Date: December 13, 2025

Time: 10:00 AM

Location: 94168 Willow Oak Ln, Fernandina Beach, FL 32034

Agenda: 

• Members Vote on Directors

• Members Vote on Annual Assessment Increase

Board Meeting

Date: December 13, 2025

Time: Follows directly after Member Meeting

Location: 94168 Willow Oak Ln, Fernandina Beach, FL 32034

Agenda: 

• Review and Approve 2026 Budget Proposal

• Board votes on Officers and reaffirm ARC members

• Any other Association business or resolution voting.

Dear Neighbors, 

Just like groceries, insurance, and home maintenance, the cost to run our neighborhood has gone up — but our dues haven’t. Spanish Oaks dues have barely moved in 20 years (only about $20–$30 total), while costs have steadily risen across the board. It’s time we catch up. 

We’re asking you to raise the annual dues from $210 to $300 per lot — an increase of just $7.50/month per home to help get our neighborhood look great again. Here’s where that money goes: 

What your dues increase supports: 

• Entrance landscaping overhaul — The front entrance is the first impression of our neighborhood, and it’s long overdue for a full refresh. We’re clearing out and starting from scratch (except two ligustrums), which is why this project will cost ~$7,700. That may sound high — but professional landscaping at this scale is expensive, especially with labor and material costs where they are today. We'd love to hear your thoughts about the proposed landscape design (see design below). Also, the County plans to connect the sidewalk from Barnwell Rd to our neighborhood entrance in 2026, which is a welcome improvement, but the project may require a portion of our south-side landscaping to be removed/modified. 

• Basic pond appearance care — We currently spend $0 here. This funds modest treatments to improve appearance (e.g. algae control), not structural work (which the County covers). 

• Resident-led improvements — Decorative stop signs, entrance cameras, and — if we acquire the County lot — possibly a pocket park or community garden. 

• A responsible reserve — So we can cover future maintenance and unexpected costs without scrambling or deferring basic upkeep. 

Why this matters 

Spanish Oaks isn’t owned by the HOA Board. It belongs to all of us — every homeowner here. The Board’s role is simply to carry out what the community wants and needs. But without enough funding, we can’t make the improvements neighbors have been asking for or keep the things we already have in good shape. 

Transparency & accountability 

If this passes, we’ll publish a clear budget and reserve plan each year so everyone can see where dues go. 

Voting Rules

A minimum of two-thirds of all Members who vote on the assessment question must vote YES to increase dues more than 5% in any given year.

Sincerely,

—Your Board 

A Note on Ballots and Voting:

• All members will have the opportunity to use a paper ballot or proxy form.

• If you sign up for electronic voting, you’ll also get a ballot from ElectionBuddy.com.

• All ballots (paper and online) will be counted at the meeting.

• More info to come for all voting methods.

Questions? Email us at SpanishOaksHOA@HotMail.com.

Thank you for helping shape the future of Spanish Oaks.

About Our Meetings and Events

The Association holds an Annual Meeting of Members each year to review community business, elect directors, and approve the annual budget; Board Meetings are held as needed for the Board of Directors to conduct Association business and vote on resolutions; and Community Events are organized periodically to bring neighbors together for social activities such as seasonal gatherings and meet-and-greets.

Required Notice

All meetings are noticed in accordance with the Spanish Oaks Owners Association governing documents and Chapter 720, Florida Statutes.

• Annual Meeting of Members: Written notice is mailed to all owners at least 14 days in advance (Bylaws; §720.306(5), F.S.).

• Board of Directors Meetings: Notice is posted in a conspicuous place at least 48 hours in advance. If required according to Florida Statute §720.303(2)(c)1, then notice is mailed or emailed, except in an emergency.

• Community Events: Notices are provided by the Association as a courtesy and are not subject to statutory notice requirements.

Please join our HOA member email list here to get notified of upcoming meetings and events.