About Us

Board of Directors, Officers, and ARC Members

The Association is managed by a volunteer Board of Directors elected by homeowners. Board members serve one-year terms and meet regularly to conduct Association business. 

Directors elect Officers to carry out administrative duties. Officers may or may not be Directors. Current Officer roles are Secretary, Treasurer, Vice President, and President.

Architectural Review Committee (ARC) members are elected by the Directors and have the authority to approve or deny ARC requests and common area (e.g., neighborhood entrance) changes.

Directors, Officers, and ARC Members:

• President – David Day (Director)

• Vice President – Brett Manzie

• Secretary – Danielle Williams (Director)

• Treasurer – Peter Bergel (Director)

• Architectural Review Committee (ARC)

  1. Les Zeilnhofer

  2. Brian Syme

If you're interested in volunteering as a Director, Officer, ARC member or to help with projects and events, please email us at SpanishOaksHOA@HotMail.com.

FAQ

Question: 

I'm thinking of volunteering as a Director, but what are the Director's responsibilities?

Answer:

Directors vote on Association business at board meetings in a way that is reasonable, informed, legal, and in the Association’s best interests.

Board meetings are scheduled around your personal schedule so quorum can be established. A majority of Directors may call Board Meetings. There are typically 3 board meetings per year, and each meeting lasts about 1 hour (not including the annual member meeting). Overall, it’s a low time commitment on a yearly basis.

Tasks: some reading and/or discussion prior to the board meeting to learn about the business you will vote on. Interface with association members and officers to understand their challenges and needs. Understand our governing documents and state law.

Directors hold a 12 month term and can be nominated again in the next election. Directors can resign at any time.

Question: 

I'm thinking of volunteering as an Officer, but what are the Officer's responsibilities?

Answer:

Secretary: manages HOA records and communications.

Treasurer: manages HOA finances.

Vice President: supports projects, members, officers and directors.

President: provides effective leadership, communications, and enables all participants.

Each administrative role is vital for a properly functioning Association. Officers do NOT vote on association business at board meetings, unlike Directors. Officers fulfill their role until they resign or their successor is named by a majority vote of the Directors.

Secretary Tasks:

1. Create meeting minutes at board meetings and the annual member meeting. Typically 3 to 4 meeting per year. 1 hour per meeting.

2. Draft and send communications to neighborhood as needed, typically ~4 communications per year.

3. Manage HOA records; suggest records management and communications improvements.

4. Interface internally with Association members, Officers, Committee Members, and Directors.

Treasurer Tasks:

1. Manage Annual Assessments throughout their entire lifecycle (generation through collection).

2. Create annual budget for member review and board vote.

3. Monitor accounts and make payments in a timely fashion.

4. Interface with external financial entities.

Vice President Tasks:

1. Supports projects, officers, and filling administrative gaps when needed and appropriate.

2. Interfaces with external entities when appropriate.

President Tasks:

1. Provides direction and leadership, supports and enables all Officers and Directors, and fills administrative gaps when necessary and appropriate.

2. Calls Board meetings.

3. Interfaces with all internal and external individuals where appropriate.