About Us

Board of Directors

There should always be three Directors, and each Director serves a one-year term and meet regularly at open properly noticed Board Meetings to conduct Association business. If the number of Director nominees is greater than the open seats, then an election is required (the election is "contentious"), and Members must vote on approved Directors in an open election. The Director nominees with the most Member votes wins. If the number of Director nominees is less than or equal to the number of open seats, then the nominees automatically become Directors once the nominees are confirmed by the outgoing Board. The transition typically occurs at the Annual Member Meeting.

Current Directors:

• David Day

• Danielle Williams

• Peter Bergel

Officers

Directors elect Officers to carry out administrative duties. Officers may or may not be Directors. Current Officer roles are Secretary, Treasurer, Vice President, and President. Officers do not have term limits and serve until they resign or a majority of Directors choose a different Officer to carry out a specific role.

Current Officers:

• President – David Day

• Vice President – Brett Manzie

• Secretary – Danielle Williams

• Treasurer – Peter Bergel (resigning at the end of 2026)

ARC Members

Architectural Review Committee (ARC) members are chosen by a majority of Directors and have the authority to approve or deny ARC requests and common area (e.g., neighborhood entrance) changes.

ARC Members:

• 1. Les Zeilnhofer

  2. Brian Syme

If you're interested in volunteering as a Director, Officer, ARC member or to help with projects and events, please email us at SpanishOaksHOA@HotMail.com.

FAQ

Question: 

I'm thinking of volunteering as a Director, but what are the Director's responsibilities?

Answer:

Directors vote on Association business at board meetings in a way that is reasonable, informed, legal, and in the Association’s best interests.

Board meetings are scheduled around your personal schedule so quorum can be established. A majority of Directors may call Board Meetings. There are typically 3 board meetings per year, and each meeting lasts about 1 hour (not including the annual member meeting). Overall, it’s a low time commitment on a yearly basis.

Tasks: some reading and/or discussion prior to the board meeting to learn about the business you will vote on. Interface with association members and officers to understand their challenges and needs. Understand our governing documents and state law.

Directors hold a 12 month term and can be nominated again in the next election. Directors can resign at any time.

Question: 

I'm thinking of volunteering as an Officer, but what are the Officer's responsibilities?

Answer:

Secretary: manages HOA records and communications.

Treasurer: manages HOA finances.

Vice President: supports projects, members, officers and directors.

President: provides effective leadership, communications, and enables all participants.

Each administrative role is vital for a properly functioning Association. Officers do NOT vote on association business at board meetings, unlike Directors. Officers fulfill their role until they resign or their successor is named by a majority vote of the Directors.

Secretary Tasks:

1. Create meeting minutes at board meetings and the annual member meeting. Typically 3 to 4 meeting per year. 1 hour per meeting.

2. Draft and send communications to neighborhood as needed, typically ~4 communications per year.

3. Manage HOA records; suggest records management and communications improvements.

4. Interface internally with Association members, Officers, Committee Members, and Directors.

Treasurer Tasks:

1. Manage Annual Assessments throughout their entire lifecycle (generation through collection).

2. Create annual budget for member review and board vote.

3. Monitor accounts and make payments in a timely fashion.

4. Interface with external financial entities.

Vice President Tasks:

1. Supports projects, officers, and filling administrative gaps when needed and appropriate.

2. Interfaces with external entities when appropriate.

President Tasks:

1. Provides direction and leadership, supports and enables all Officers and Directors, and fills administrative gaps when necessary and appropriate.

2. Calls Board meetings.

3. Interfaces with all internal and external individuals where appropriate.